Safeguarding Policy and Procedures


1) General principles

At Charlotte’s Forest School we will adopt the following general principles in order to keep children safe and adults safe from accusations:

 Physical boundaries will be explained to children at the beginning of a session and games and activities will be used to help them develop their understanding of the boundary area. Boundaries will be clearly marked and children will be told that they should not leave the area unless an adult has given them permission.

  • Children will be advised of what to do in the event that a stranger enters the woods to ensure that that no unauthorised person has unsupervised access to the children.
  • Supporting adults should always work in a minimum of two; there will never be sole working with a single child.
  • Supporting adults should always stay within sight of other adults (see also ‘Toilet Procedure’ below).
  • Supporting adults should never be left alone with the group. The Forest School leader should always be present.
  • All supporting adults should receive a safeguarding induction (this is the responsibility of Charlotte’s Forest School for any adults who work/ volunteer for this organisation)
  • Children should be supervised at all times: ‘supervision’ means that at least one responsible adult can see or hear a child.

 2) DBS

All Charlotte’s Forest School staff will be DBS checked.  Volunteers may assist for up to 3 sessions without a check but always working under direct supervision of a member of staff.

 3) Disclosures

These general guidelines should be followed in the event of a child making a disclosure.

  • Listen, do not interrupt, give them time and don’t ask any leading questions.
  • Respect a young person’s confidentially but don’t promise to keep the information a secret.
  • Make a written record of what the young person has said on a child protection form (Appendix 3). This should be exactly as the young person has said in their language. Do not put your interpretation on it.


Toilet Procedures

 Charlotte’s Wood has a composting toilet that can be used during sessions.  The leader will ensure all children know where the toilet is and how it works.  All children will inform a member of staff or volunteer if they need to use the toilet facilities and this person will monitor their safe use.  If an adult accompanies a child to the toilet, they must not enter the toilet with the child and must remain within sight of other staff at all times.


Appendix 3 – Child Protection Form



Please use clear print and black or blue ink.


Your name:

Date/Time of incident/conversation:

Name of individual(s) involved in incident/conversation:

Details of incident/ conversation

Brief outline of actions/advice taken or given, including any other services/people contacted at this point

Was the young person informed that this information would have to be passed on?

Details of any witnesses to incident/conversation including names:

Date form was completed:


Signature: ……………………………………………………………. (person reporting the incident)




Date form was passed on to the Child Protection Officer:

Any further actions needed to be taken? If yes, please give details below of action taken ( to be completed by the Child Protection Officer)


Signed by: ……………………………………………………………. (Child Protection Officer)


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